Meeting Room and Event Space Booking Frequently Asked Questions

Please see our Book a Space page for a full list of available meeting rooms and event spaces.  

The Pride Centre is open to visitors for bookings during the following hours: 

 Monday to Friday, 9.00am to 5.00pm 

Saturday, 10.00am to 5.00pm 

Public Holiday Bookings

Event spaces may be booked on Victorian Public Holidays only with the prior approval of the Pride Centre, and an additional fee applies to these bookings.

So that we can accommodate your booking request, we strongly advise that you submit your request a minimum 30 days in advance.  

 We accept recurring bookings for meeting rooms (and event spaces) depending on availability. Event spaces can be booked up to two years in advance with a payment of a 25% non-refundable deposit. 

Bookings require an upfront payment covering the first month, with subsequent months billed on a month-to-month basis. Invoices are issued two weeks before the start of each billing month.

To submit an enquiry about booking a meeting room or event space please visit our book a space page here 

There are minimum booking times for meeting rooms and event spaces:  

 When you submit a booking request, please ensure that you include bump in and bump out time within your booking application. You can only access the meeting room/event space you have booked within times confirmed in your booking. 

Event space and meeting room bookings are not confirmed until we receive the signed Venue Hire Agreement and the Hire Fee or Deposit is paid.  

Yes you can! Anyone is welcome to book a space at the Pride Centre as long as they comply with our Terms and Conditions, VPC policies and Code of Conduct.  

 Generally, bookings will be accepted on a ‘first in’ basis, but where there are a number of booking requests for a particular space, we will prioritise bookings for LGBTIQ+ community purposes. Please see our Meeting Room and Event Space Booking Policy for more information, this document can be found on our Book a Space page.  

Our payment options are: 

• Electronic Funds Transfer – our banking details will be supplied on your invoice. 
• Credit card payment in person at the Centre – please note a 1.9% processing fee applies for all credit card payments.  
• Over the phone with our bookings team – please note a 2.2% fee applies. 

We do not accept cash or cheque. 

Meeting room bookings are not confirmed until the full Hire Fee is received by the Pride Centre.

If cost is a barrier to hosting your event at the Pride Centre, please email bookings@pridecentre.org.au — the team is happy to have a conversation and consider what might be possible.

Yes, all meeting room bookings require the Hirer to provide to the Pride Centre with a Certificate of Currency for a minimum of $10 million public liability insurance.  

 Please contact us for specific public liability insurance requirements for hiring event spaces at the Pride Centre. 

Cancellation or date changes to bookings must made be in writing to bookings@pridecentre.org.au   

The following meeting room cancellation policy applies: 

• If notice of cancellation is provided at least 7 calendar days before the Booking Date there is no charge, your Hire Fees will be refunded. 
• If notice of cancellation is provided less than 7 days before the Booking Date the full Hire fee will be charged, regardless of if the room was used or not.

 The following event space cancellation policy applies: 

• If notice of cancellation is provided at least 7 calendar days before the Booking Date the Hire fee will be forfeited, but the 25% deposit will be forfeited and any Bond will be refunded. 
• If notice of cancellation is provided less than 7 days before the Booking Date the entire Hire Fee will be forfeited, and any Bond will be refunded. 

We reserve the right to cancel or postpone a Booking due to any circumstances beyond the Pride Centre’s reasonable control.  We may also cancel or postpone a Booking for any other reason by giving you reasonable notice in writing. Under these circumstances we will refund any unused Hire Fees to you.  

If the Rooftop Event Space is unusable due to weather, the Pride Centre will relocate your event to the Theatrette or the Forum, subject to availability and the event’s specific requirements. The final decision on the alternative space rests with the Pride Centre.

Your Hire Fee (if you cancel a booking) will be refunded via EFT within 10 business days after your booking.

For information on getting to the Pride Centre please see our visit us page.  

When you arrive at the Pride Centre please visit the Concierge desk at the front of the building (inside the main entrance on Fitzroy Street). The Concierge team will then help you to: 

• Check you and your guests in 
• Sign out a Security Access Card to the meeting organiser – this is required to access your meeting room or event space
• Direct you to your booked meeting room or event space 

At the end of your booking please visit the Concierge desk to return your Security Access Card, alternatively you can pass it to an event staff.

The Pride Centre is a non-partisan, non-denominational organisation and does not support or endorse activities held on its premises. The Pride Centre will rent spaces to political parties and/or candidates on an equal basis. Commercial rate fees will apply. The Pride Centre is not and must not be represented to be a host of any political meeting or event nor as an endorser of any Member of Parliament or candidate for political office. 

 Invitations and announcements for events booked by political parties or politicians must include the following statement: “The Victorian Pride Centre rents space to political parties and candidates on an equal basis. The Victorian Pride Centre does not endorse the views of [name of political party] or the election of any candidate for political office”. 

Please see our Book a Space page for a list of equipment in each meeting room/event space.  

We love that you might want to add colour and movement to your booking, if there are decorations you would like to use for your booking (glitter, balloons, flags etc) please have a chat with Pride Centre staff first – we will make every effort to accommodate your request.  

 Damage can be expensive to fix, so please do not use any form of adhesive tape, BluTak or equivalent on the floor or walls.  

Yes! But, if you are under 18 you will have to get an adult to make the booking on your behalf. 

We are committed to being a child safe organisation. When room and/or event bookings have participating children NOT in the company of parents or guardians, we require the Hirer to ensure that children are safe while participating in programs and activities in the Pride Centre. This includes ensuring Hirers undertake adequate adult/child supervision and that children are not unattended. 

As the Hirer, you must ensure that your employees, volunteers or any other person over 18 associated with your booking has a valid Working With Children Check, we may require these are provided before confirming your booking.  

We ask that at the end of your booking that you leave the room clean and tidy. This means wiping down all tables, removing any leftover food or beverage, removing any decorations, placing all rubbish and recycling in bins provided and cleaning any crockery or cutlery etc.  

You can find cleaning materials and bins in the kitchen area(s).  

 If the meeting room/event space is not left clean and tidy Pride Centre may invoice you for the cost of cleaning.  

We will do our best to contact you if you have left an item behind. We do not accept any responsibility or liability for lost property and any unclaimed items may be disposed of after 7 days.  You may contact us or come in to look at our lost & found.